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The Venue: Conference venues are required to be flexible with their stage, light & sound capabilities, and back rooms. Hotel rooms generally are just a room with four walls and a few doors. Conference rooms on a ship are very flexible, after all, they are used as a theater which requires extensive planning in terms of sound & light, backstage areas, and multiple entrances. Selection of a venue for conference generally entails a lot of time and effort as you go through hotel by hotel looking for the perfect venue. In a lot of cases, a conference venue also requires lunch venues, holding venues and directions for people to come in. On a cruise ship, which is all about various kinds of spaces and venues, there is no dearth of what you want for your perfect conference. No need to hire expensive sound systems as everything is already built in.
The overall costs: When costing for a conference, you generally cost only for the venue, the tea/coffee services and the food, along with the stay. What hits you later is the excess amounts required for various dietary requirements, for additional tea/coffee services and for the ancillaries like the sound and light systems. The cost of hosting people or paying for their travel is far higher in a hotel as the lunch is not the only meal they will have. Apart from this, entertainment options are generally opted for to keep the guests occupied. All these items add on to the overall cost of the conference. On a cruise ship, entertainment is in abundance and non-stop. Unless you want an exclusivity for your guests, entertainment venues are free and included in the ticket fare. All meals, in a variety of cuisine, are included in the single ticket cost. The sound systems, etc. are all included in the cost.
Capacity and Capability: If you are managing a large conference, there are very few hotels which will have large facilities available on a back-to-back basis. On a ship, however, the entire vessel is optimized for handling large number of people. There are various capacity rooms available for every occasion. If you are managing a small conference, your ability to afford all the ancillary requirements like private dinner venues, entertainment options, etc. becomes limited. These are free of cost available on board. The technology on the ships is par excellence. You can plan your entire conference sitting in the comfort of your bedroom and browsing online. You will get everything from dimensions to availability, prices, options for seating arrangements, capabilities of the sound and light in a particular facility, and pre-conference areas. You can also view the free available entertainment options or book your exclusive shows if you so desire. Unlike a hotel, we are still capable of handling each guest requirement on a individual level, and thus drink packages, shore excursions, etc. can be managed on an individual basis, and not necessarily as a group.
The activities: Ask any corporate who has managed a large or small conference, and they will tell you that guest engagement outside of the conference hours is the biggest challenge. Almost every time they have to arrange for an off-site venue for entertainment or activities. The logistics of the travel, the planning, and the costs are all painful. Even after having done that, there is no guarantee everyone will enjoy as you are forcing everyone to the same kind of activity. Come on board our cruise ships and feel the difference. There is no planning required, there is no additional cost for most activities on board. Shore excursions are on exotic locations which no one will want to miss and is very economical. There is a casino which is free for everyone to enter. The Pool Deck DJ is for everyone to enjoy, the theater is included in the ticket price and there is a Spa for the discerning. There is so much activity on board that any individual will find it difficult to complete all of them during the trip.
The Food: Conferences are often highlighted by an elaborate, yet restricted menu served to the guest during conference hours. More often than not, the hotels use a similar cuisine for dinners as well. Finding venues for dinners, getting everyone together is not only difficult, it also heavy on the pocket. Imagine being at a conference where a variety of unlimited food is available for everyone, and the dinners are all included. There are no time-restrictions for any meal, and there are no restrictions on what you eat and how many times you eat. Another factor on the food is that people come from all walks of life, and not everyone relishes the food being served. On a ship, there is no worry as there are multiple cuisines available, every day, throughout the day. There is no solution required for people ordering food between hours. people ordering food between hours. You do not have to cut your conference short as the meal timings are fixed, and there are free flowing venues to go in and out of.
Liquor and other drinks: Conferences generally have a gala dinner, or a dinner event marked for the conference. Liquor is an expensive proposition anywhere on land. Apart from the cost, there is often a requirement to serve different groups with different levels of alcohol. Then there is a question of venues which may not be suitable for everyone at the hotel, so alternate venues increase costs with transport and logistics. On our cruises, you can have small groups tagged to different kinds and levels of alcohol packages, with all of them in the same bar, or different bars. You can block out an entire venue for your own little party. You can have a party on the sun deck, or at the DJ lounge. Whatever may be your fancy, we can provide you all options without you having to scout through different venues and figuring out menus.
Entertainment: A conference will generally involve some form of entertainment in the official gala dinner. You look through pages and pages of profile trying to come up with something that is suitable for your guests and your pocket. The cruise ship offers you everything at one place. From the best dance troupes to MCs and stand-up performers. You can block them out exclusively for the group, or just go with the flow and let our shows be in-built within your program, as part of your program. When you feel like letting your hair down, you don’t have to call for taxis or cars to go have fun. Fun is right next door, a few steps away. Walk into any lounge or disco or go to the DJ deck. You may want to hit the casino for some exhilaration. Neither do you have to arrange for any entertainment for your guests, nor do you have to force them to join you. Everyone can do their own thing.
If there is still a question mark on the capabilities of a ship over another conference venue, consider this. All the venues are within walking distance, and so are your rooms. Various categories of rooms are available to accommodate all possible guest types. No one must rush from one place to another in a car, minding the traffic conditions and the vehicle availability. A ship will be efficient on all fronts for any conference, be it large or small. You can charter the entire ship for your dream event, or just book the limited number of guests that you want to bring on board.
We have an expert team handling conferences, and you will leave nothing to chance. They are experienced in handling all sorts of conferences, and our customized menu-driven option base will allow you to manage everything online in terms of choices and timings. No hidden costs will pop up at the last minute. We hope to see you soon for an event of within family or within your friend circles.
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